WiFi Terms of Use – Avaloq
Avaloq and its Subsidiaries (Avaloq) are providing Internet access and WiFi for use in work-related activities for all guest and employees to do work related to Avaloq. This policy regulates the use of these IT resources and access to the Internet. It includes information on using systems securely and on the correct and secure processing of data.
This policy applies to all guests and employees of Avaloq companies, employees of external companies which have a contractual relationship with Avaloq (including consultants) and, as a matter of principle, everyone that Avaloq allows to use its IT resources. Subsequently called “user”.
User are expected to use the Internet responsibly and productively. The Internet may not be misused. In particular, the downloading and/or circulation of information with racist, pornographic or otherwise offensive or illegal content via the Internet is strictly prohibited and will be dealt with accordingly. All sites and downloads may be monitored and/or blocked by Avaloq if they are deemed to be illegal harmful and/or not acceptable.
By using Avaloq internet service, every user acknowledges and agrees that there are significant security, privacy and confidentiality risks inherent in accessing or transmitting information through the internet, whether the connection is facilitated through wired or wireless technology. Security issues include, without limitation, interception of transmissions, loss of data, and the introduction of viruses and other programs that can corrupt or damage computer and data. Accordingly, every user agrees that the owner and/or provider of this network is NOT liable for any interception of transmissions by computer worms or viruses, loss of data, file corruption, hacking or damage to their computer or other devices that result from the transmission or download of information or materials through the internet service provided.
Information on the Internet is generally subject to copyright or other property rights. For this reason, no data (e.g. text, images) that belongs to a third party may be used unless it is altered in such a way that the copyright no longer applies.
Frequently it is not possible to separate log data from a user name. This is why logging necessarily relates to individuals. When logging is carried out, the confidentiality of the content and the user is preserved within the framework of the requirements defined here.
Log data is subject to stringent limits on how it can be used. It is only used for the purposes that gave rise to its being logged in the first place.
Within Avaloq the recording and analysis of user activities carried out by system software is used for the following purposes:
Log data may only be passed on either to the units defined under the current processes or, in some cases, to units specified by the Legal department.
In all cases the log files must be treated as confidential and must be protected accordingly against unauthorised access.
The following principles must be observed:
It there is a well-founded suspicion of misuse, Avaloq IT and the Security Officer are entitled to view personal data. However, analysis of this personal data requires approval by or on behalf of the Head of Human Resources and may only be carried out by defined individuals within the analysis process. Access to log data relating to an individual is restricted and is also logged.
The retention period for log data is defined on the basis of the legal requirements and the data protection legislation. The standard to be applied here is the "necessity for performing the task in question". Log data may therefore be retained for a limited period for the purposes of securing evidence. Thereafter there is an obligation to delete the data.
The following regulations apply:
The retention period and format are to be defined in binding terms for each type of log. If logs are generated for the purpose of targeted checks, shorter retention periods may be considered. As a rule, it is sufficient if the files are retained until the check is completed.
Avaloq and its Subsidiaries understand "misuse" as any breach of this policy. Users must comply with this policy and are obliged to inform Avaloq IT or their line manager without delay if they suspect that misuse is occurring.
Non-compliance with this policy can result in damage (e.g. through breaches of personal rights, copyright, data protection or business secrets) for which those who have committed the offence can be held responsible under both criminal and personal law.
The regulation owner may waive, absolutely or conditionally, any requirements of this regulation on a case-by-case basis in exceptional circumstances.
By using Avaloq internet service, you hereby expressly acknowledge and agree that there are significant security, privacy and confidentiality risks inherent in accessing or transmitting information through the internet, whether the connection is facilitated through wired or wireless technology. Security issues include, without limitation, interception of transmissions, loss of data, and the introduction of viruses and other programs that can corrupt or damage computer and data. Accordingly, you agree that the owner and/or provider of this network is NOT liable for any interception of transmissions by computer worms or viruses, loss of data, file corruption, hacking or damage to your computer or other devices that result from the transmission or download of information or materials through the internet service provided.
The user accepts that violating of these terms of use may result in termination of access or disciplinary action and/or appropriate legal action.